Your child's health file, consents and pickup
Where a family keeps a child's health file, answers the school's consent items and lists the adults allowed to collect them.
Each child has three sections under their name on Account. Together they are what the school needs before and during a class.
Health and safety file
The file holds allergies and intolerances, medical notes, medication and up to three emergency contacts. Saving it asks for your explicit consent to the school keeping this health information.
Only the school's owners and admins and the teachers of a class the child has a place in can open it, and each time they do is logged. Those staff also see an Allergies marker next to the child on the class register, without any of the file's text. Owners and admins can correct the file, for example after a phone call with you; they cannot create one or change your consent, and the page tells you when the school last changed it.
Delete file removes it at any time and the school cannot bring it back.
Consents
If the school asks for permissions, such as photos or outings, Consents lists them with how many are still to answer. Each item shows its full wording. Choose I agree or I do not agree; a required item can only be accepted.
The school cannot give the child a class place until every required item is accepted for the school year. It asks again at the start of each school year and whenever it changes an item's wording. You can change an answer at any time.
Who can pick up
Who can pick up lists the adults allowed to collect your child at the end of a class: name, relation and the last three or four characters of their ID document, which the teacher checks at the door.
- Tick Only for one day to authorise someone for a single day. It lapses after that day.
- Add photo attaches an optional photo of the adult (PNG, JPEG or WebP, up to 5 MB) so staff can recognise them. Only the people who can open the health file see it.
- Remove takes an adult off the list.
A child may leave alone only if the school asks for that consent and you have granted it.
Your data
The health file, the consent answers with the wording you answered, the pickup list and each pickup the school marked are part of the child's section in your data download. Removing the child or deleting their data deletes all of them.