Lessons
Answer requests, mark attendance, record payments, share notes and move or cancel lessons.
Lessons (the page for bookings) lists lessons in four tabs:
| Tab | What it holds |
|---|---|
| Upcoming | Lessons still to come |
| Needs you | Requests to answer and lessons to mark as attended or missed |
| Past | Lessons that took place |
| Cancelled | Lessons cancelled by you, the student or the system |
Times are in your time zone. Owners and admins can look at one teacher or at everyone.
Requests
If your booking rules are set to Ask me first, a booking is a request and the time is held for the student until you Accept or Decline. The student gets an email either way. With instant booking, a free slot is confirmed as soon as the student books it.
A request that gets no answer closes by itself. A package or monthly plan request closes after 14 days. A lesson request closes at your minimum notice before the start, never later than 14 days and never sooner than one hour after the request. The time is freed and the student is told; the lesson shows as closed by Aula.
One lesson
Select a lesson to see who, when, the price, the student's message and the history of everything that happened to it. From there you can:
- Mark attendance after the lesson: attended or missed. On a group lesson, once it starts, every student in the list has Attended and Missed next to their name, so you take the whole register from one page. Marking a lesson missed emails the student, or the parent for a child, once; correcting it later sends nothing new.
- Record a payment: choose cash, bank transfer, card or other, add an optional note and Mark as paid. Remove payment and Mark as refunded undo or reverse it. Aula takes no money here: you are recording what the student paid you directly.
- Move the lesson to any free time. Your open hours do not limit you here, and the student gets an email.
- Cancel or Decline with an optional message for the student. If the student cancels after your free cancellation window, the lesson shows as a late cancellation that is still charged, or not, as your booking rules say.
- Cancel for all students on a group lesson cancels every seat at once with the same message, and each student gets the usual cancellation email.
- Set a meeting link for this lesson. Without one, the link from your profile is used. The student sees the join button 15 minutes before the start. In a group lesson the link is shared: setting it on one seat sets it for everyone booked into that session, and students who join later get it too.
- On an in person lesson the page shows the address instead of the meeting link. Address for this lesson changes it for this lesson only, and an empty field goes back to the lesson type's address. A confirmed student gets an email with the new address and an updated calendar invite. In a group lesson everyone meets at the same address.
- Write lesson notes, assign homework with Set homework for this lesson and add words to the student's vocabulary.
A lesson paid with a student's credit says so. Cancelling inside the free window returns the credit by itself; you can also adjust credits on the student's page.
Lesson notes
Notes have a summary, corrections and next steps, plus a private note that only you see and that is never emailed. Save a draft without sharing, then Share with the student; the student gets an email with a link. If you change shared notes later, Share the changes sends the new version and Stop sharing hides them again. Notes are available once a lesson is confirmed.
On a group lesson, Share with all (the button says how many students) gives everyone booked into it the same shared notes, replacing any you shared with one of them, and emails each student whose notes changed. Your private note is saved on the lesson you are looking at; the other students' private notes stay as they were.
On Pro, Write up with AI turns what you jotted in any field into the three shared sections; you check the draft and choose to use it, and nothing reaches the student until you share. When the student agreed to live captions in the lesson room, the draft also reads the lesson transcript, so it can work from the transcript alone. A transcript from before the captions request mentioned AI notes is never used.