Calendar

The calendar shows your lessons in your time zone, which is written above the grid. Switch between Week and Day, move with Previous, Next and Today.

• Shaded areas are outside your open hours, so you can see where lessons sit against your availability. Set the hours in Availability.
• Lessons waiting for an answer and lessons to mark as attended or missed are counted above the grid, with a Review link.
• Select a lesson to open it in Lessons.
• A group lesson is one block with its number of students; open it to see who is coming.
• Each meeting of a class shows at its time, moved meetings at their new time and cancelled ones left out. A meeting with no students yet links to the class; a dashed one belongs to a draft class.
• Owners and admins of a school pick which teacher's calendar to look at.

All teachersCopy Anchor Link

Owners and admins also get All teachers: one week of the whole school, so you can see who teaches where and spot a free room or a free teacher.

• Choose By teacher for one row per teacher, or By room for one row per room with its location. Online lessons and lessons without a room share their own row.
• Each lesson or class meeting shows its time, its number of students and whether it is online or in person, in the same colours as your own calendar. Select it to open the lesson or the class.
• A day with nothing in a row says Free.
• Narrow the grid by Location, Teacher or Lesson type and choose Show. The filters stay in the page address, so you can bookmark or share the view.
• On a phone the page shows one day at a time with the rows one under another; pick the day above them.

Teachers who are not owners or admins only see their own calendar.

Your calendar needs a teacher profile. If you have none yet, the page asks you to write one first.

Connected calendarsCopy Anchor Link

Connect the Google Calendar or Microsoft Outlook account you already use, so your other plans block lesson times and your lessons show up next to them. Aula asks for calendar access only, never your email or contacts. The section lists only the services the operator set up, and only you see it on your own calendar.

• Busy time: events in the account's main calendar from a day back to 180 days ahead block those times on your site, like time off, so nobody books over them. Events marked free, cancelled or declined do not block. Aula checks again every few minutes.
• Lessons: confirmed lessons appear in the chosen calendar as private events named after the lesson and the student, and move or disappear with the booking. Requests are not added. Lessons Aula added do not count as busy time, unless they come from another school you teach at.
• If a sync does not go through, the section says so and Aula tries again a few minutes later.
• If Aula loses access, for example because you removed it in your Google or Microsoft account, the section asks you to Reconnect. Until then your site offers your open hours as before.
• Disconnect removes the lessons Aula added to that calendar and stops reading busy time. For a Microsoft account, also remove Aula from the apps with access to your account if you want the permission gone there too.

Calendar subscriptionCopy Anchor Link

For Apple Calendar or any other app, or if you prefer not to connect an account, subscribe to a private link instead. It lists your lessons but does not block your times.

Requests appear as tentative and cancelled lessons disappear. Calendar apps refresh a subscription every few hours.

A group lesson is one event, titled with the number of students and listing their names. Lessons you connect a Google or Outlook calendar for are written the same way.

Anyone with the link can see your lessons and your students' names. Create a new link makes the old one stop working, and Turn off ends the subscription.