Classes
Publish a group lesson type as a weekly class over a term.
A class is a timetable for one group lesson type: for example B1 English on Mondays and Wednesdays at 18:00, from 15 September to 19 June, in Room 2. Owners and admins create and change classes. A teacher who is a member of a school sees the classes they teach, without the buttons to change them.
Add a class
Under Add a class, pick a group lesson type (one with two or more seats) and one of its lengths. Give each weekday the class meets a start time and leave the other days empty. Pick the first and last date of the term, at most 400 days apart. The first date cannot be in the past, though a class that has met keeps its own.
An in person class can meet in one of your rooms. Its times then follow that location's time zone; otherwise they follow the teacher's. Seats starts from the lesson type's, or the room's when it holds fewer, and can never be more than the room holds. Nor can it drop below the students who hold a seat or were offered one; withdraw some first.
A new class is a draft. Open marks it as running. Draft and open classes both keep their teacher and room busy at every meeting, so nobody books a one to one lesson over them. The other way round, Aula refuses a new class, an edit, or a meeting moved to another time, that would land on a lesson the teacher already has, or on another teacher's lesson in the same room, and names the first date it falls on.
Meetings
Each class lists its next meetings. Cancel frees one meeting's time for the teacher and the room; the rest of the timetable stays. Each seated student, or the guardian for a child, gets the cancellation by email or push, as they chose for lessons. A new weekly timetable, an ended class or a school closure sends no email per meeting, so tell families about those with an announcement. Meetings keep their local time across a daylight saving change.
Students
Each class lists its students and how many seats are left, then its waitlist in the order students joined it. Owners and admins enrol a student, or a child a guardian added, under the list once the class is open. While a seat is free the student takes it and is booked into every meeting still to come; a meeting that falls on another lesson of the teacher or in the room is left out, and Aula says how many. Once the class is full, a new student joins the waitlist instead. Students and guardians can also take a seat, or join the waitlist, themselves under Classes on your site, which lists every open class of a lesson type the site shows. When the class's teacher approves bookings, the site seats nobody: families request a place instead, and the class lists them under Place requests after the waitlist. A request holds no seat. Accept enrols the student as if they enrolled then, in a free seat or at the back of the waitlist, and Decline removes the request. A teacher sees the requests without the buttons. A child whose guardian has not accepted every required family consent for the school year cannot be enrolled: Aula says so, and the guardian accepts them under Consents on their account before you enrol the child again.
Each lesson of a seat costs the lesson type's price for its length, paid offline, unless the student holds package or plan credits for that lesson type and length: then each lesson the credits cover, within their dates, spends one and shows as paid. A class with a monthly fee spends no credits, since the fee pays for it. When a student is withdrawn, the credits of their lessons still to come go back to them.
Fees
Owners and admins open Fees on a class's card to set a Monthly fee and an Enrolment fee in your site's currency, then select Save fees. Leave a field empty for no fee; the card shows the fees a class has. Each student who takes a seat is charged the enrolment fee once, when they take it, and the monthly fee for every month in which the class meets for them, due on the school's fee day; a child's fees go to the guardian. A new fee applies to charges issued from then on: a monthly fee set on a class with students already seated charges them from the current month, while an enrolment fee set later is not charged to them. Withdrawing a student stops the months after; charges already issued stay. The charges, the fee day, discounts and direct debit are on Fees.
Under each child, the list marks every family consent not given this school year: No for an item the guardian declined, such as photos on social media, and Not answered for one they have not answered yet. Check it before taking photos or going out with the class.
Owners and admins see a warning on a class with children seated whose teacher has no sexual offences certificate recorded, or one past its renewal. Record it on the Teachers page.
Pickup
On a class meeting's register, once the meeting has started, each child who came has a pickup choice: one of the adults the guardian authorised for that day, or Left alone when the guardian granted a consent that lets the child leave alone. Choose who collected the child and select Mark picked up; the register shows the adult and the time. The adult's name and relation are kept as they were at pickup, even if the guardian removes the adult later. Marking again corrects it. Owners, admins and the class's teacher can mark pickup.
Owners and admins see Waiting for pickup on Attendance, above the registers not taken: every child whose class meeting ended today with no pickup marked, with the class, the teacher and the time it ended. Select Mark pickup to open that meeting's register; the child leaves the list once marked. A meeting from an earlier day is not listed there.
On a child's page, Download pickup log gives every pickup marked for the child as a spreadsheet: the meeting's date and time, the lesson, the adult and their relation (or Left alone), when it was marked and by whom. Staff who can see the child's pickup list can download it. The family's data download holds the same log without who marked it.
Withdraw takes a student off the class or its waitlist after asking once. A seated student's lessons still to come in the class are cancelled; past ones stay. A teacher sees the list without the buttons.
Aula emails the student (the guardian, for a child) when they take a seat, join the waitlist or are withdrawn by you, in their own language. A family that gives up an offer or a request itself gets no withdrawal email.
When a seated student leaves, the first student on the waitlist is offered the seat and emailed (the guardian, for a child). The seat is theirs for 48 hours: they take it or give it up on their account page, and if they do not answer in time it passes to the next student on the waitlist. The list shows them under Place offered, and their seat counts as taken meanwhile.
Edit and end
Edit class changes the length, room, seats, days, times or term from the next meeting on. Meetings that have already started stay as they were, with their time, room and seats. That includes a meeting you moved earlier that has taken place before its usual day: it stays as it was, while the new timetable still applies to the weeks before that usual day and skips only that one meeting. Later edits never reach back past an earlier one, so a meeting already held keeps its place through any number of edits. A meeting due before the edit but moved to a later time keeps the room, seats and length it had. Until the first meeting you can also change the lesson type; after that it stays, since it decides who teaches. An edit that gives a meeting a new time or room over a lesson is refused, as above; meetings the edit leaves as they were are not checked again, unless the edit changes the lesson type to another teacher's, since then the new teacher has every meeting checked, including one due before the edit but moved to a later time.
End stops the class now. Meetings that have taken place stay; later ones do not happen. Aula asks once, and an ended class does not reopen.